Have you lately encountered problems sending files to your bookkeeper and how to transfer them easily? Have you heard of Dropbox? Why not just scan and upload to Dropbox?
At Accountant Ready Services we do help our clients create their own folders and by creating these folders in the Dropbox we can both access important documents without having to post, fax or even send an email.
Dropbox is a cloud storage. It is a free file hosting service that lets you bring your photos, documents, videos anywhere and share them easily. It means online space created to store and back-up data. Dropbox works just like any other folder on your computer but with a few differences. Dropbox allows users to create a special folder on each of their computers, which Dropbox then synchronizes so that it appears to be the same folder, with the same contents regardless of which computer is used to view it. Files placed in this folder are also accessible through a website and mobile applications.
If you consider to use cloud storage solution, you might as well consider the following factors:
1. Online or cloud storage can save you money. Paying for remote storage means that you don’t need to buy and maintain numerous devices and pay excessive power bills. Many businesses can make a savings here.
2. Online or cloud storage is highly accessible. Stored files can be accessed anywhere via an Internet connection depending on your office’ location, your internet’s reliability, and if you conduct business on the road.
3. Cloud storage conveniently protects a business’s data in the event of a local disaster. Files are stored remotely (offsite) and can be accessed from any location offering an internet connection.
4. Cloud storage can be set up to perform back-ups on a regular schedule, running effortlessly in the background while you running your business.
If you think that Dropbox may work for you and your business, the team at Accountant Ready Services can help you.
Accountant Ready Services
222 Victoria Street, Mackay
Ph: (07) 4951 8909